Maintenance Advanced

What is Maintenance Advanced?

Maintenance Advanced is a fleet maintenance management module within the EasyGo system that helps companies manage vehicle maintenance processes centrally.

This system connects maintenance schedules, vehicle mileage, service history, workshop activities, sparepart usage, and maintenance reports, so teams do not have to rely on scattered manual records.

Maintenance Advanced is suitable when fleet maintenance needs become more complex than simply using periodic service reminders.

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Main Functions of Maintenance Advanced

Structured Maintenance Reminder

Provides maintenance reminders based on schedules, vehicle mileage, and maintenance history.

Maintenance Control with SPKB

Uses digital Surat Perintah Kerja Bengkel (SPKB) to help control service work processes from start to completion.

Workshop and Stall Master

Manages internal and external workshop data as well as workshop stalls or work areas centrally.

Maintenance Report

Provides maintenance activity summaries that can be used to review history and evaluate vehicle maintenance processes.

Sparepart Report

Helps companies monitor sparepart usage and costs related to maintenance activities.

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Benefits of Using Maintenance Advanced

1. Better-Planned Fleet Maintenance

Maintenance schedules can be managed based on time, mileage, and vehicle history.

2. Reduced Risk of Missed Services

Reminders help teams identify vehicles that are approaching or have reached their maintenance schedules.

3. More Structured Workshop Work Control

Digital SPKB helps teams know what work is being performed on vehicles and monitor the process.

4. Easier Maintenance History Tracking

Maintenance history is stored in a more organized manner to support inspection and evaluation processes.

5. More Transparent Sparepart Monitoring

Sparepart usage can be recorded, giving teams better visibility into the components being used.

6. Easier Maintenance Cost Monitoring

Maintenance and sparepart reports help companies view maintenance costs in a more structured manner.

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How Maintenance Advanced Works

In general, the Maintenance Advanced process is as follows:

1. Vehicle data is available in the system.
2. The system monitors maintenance schedules based on time, mileage, or vehicle history.
3. A reminder appears when a vehicle approaches its maintenance schedule.
4. The team checks the maintenance requirements.
5. An SPKB is created for the work to be performed.
6. The vehicle is directed to a workshop or stall.
7. Work activities and sparepart usage are recorded.
8. The maintenance work is completed.
9. Data is added to maintenance history and reports.
10. The team can evaluate the vehicle, work performed, spareparts, and costs.

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Example Use Case

A company has dozens to hundreds of operational vehicles that require regular maintenance.

Without Maintenance Advanced:

• Service schedules are recorded through spreadsheets or manual documents.
• Teams have to check vehicle mileage one by one.
• Service reminders depend on manual records.
• Vehicle status at the workshop is difficult to monitor.
• Workshop work data is stored in various places.
• Sparepart usage is not documented centrally.
• Service history is difficult to track.
• Maintenance costs require manual reporting.

With Maintenance Advanced:

• Maintenance schedules are organized within the system.
• Reminders can be based on time, mileage, and vehicle history.
• Workshop work is controlled through digital SPKB.
• Workshops and stalls can be managed centrally.
• Sparepart usage can be recorded.
• Maintenance history is stored in a more structured manner.
• Maintenance and sparepart reports are easier to monitor.
• Teams have better data to evaluate vehicle costs and performance.

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Challenges Without Maintenance Advanced

Without a structured maintenance system, companies may face:

• Missed service schedules.
• Vehicles receiving maintenance later than required.
• Maintenance data scattered across various documents.
• Difficulty determining the status of vehicle work at the workshop.
• Maintenance history not being properly documented.
• Difficulty controlling sparepart usage.
• Maintenance costs requiring manual reporting.
• Difficulty identifying vehicles with high repair frequency.
• Increased administrative workload as the number of vehicles grows.

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Conclusion

Fleet maintenance is not only about knowing when a vehicle needs to be serviced.

Companies with an increasing number of vehicles and operational activities need control over maintenance schedules, workshop work, spareparts, service history, and maintenance costs.

EasyGo’s Maintenance Advanced helps bring these processes together in a more structured workflow, enabling teams to monitor and evaluate maintenance more effectively.

More than just a reminder, Maintenance Advanced helps provide more comprehensive control over the fleet maintenance process.